Commons:Wiki Loves Monuments 2013 in Hong Kong/Timeline
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| Due time | Task | Status |
| March 2013 | ||
| - | indicate that you're interested | 
|
| - | start a heritage project on your local Wikipedia and analyse if the community wants to join the project | |
| - | analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.) |  In progress
|
| - | make the final decision on joining the project (or not) |
|
| - | set up a portal page for Wiki Loves Monuments on your local Wikipedia | |
| - | register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
|
|
| - | create your local OTRS queue and team | |
| - | (if needed) create a mailing list for your local Wiki Loves Monuments | |
| - | start preparing a task management system, divide the work between the people |
|
| - | contact your government or other responsible institution/organisation and ask for the lists of monuments | |
| - | decide if you'd like to have local workshops organised by the international team and let them know | |
| - | create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country | In progress
|
| - | have all main organisers subscribed to the global mailing list | |
| - | (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! |
|
| - | contact other partner organisations or institutions | In progress
|
| - | start advertising the project in your local Wikimedia community | In progress
|
| - | start a discussion on defining communication channels (including outside ones) | |
| - | have structured list templates finished | In progress
|
| - | have the list of monuments received from the government/other responsible institution | In progress
|
| - | have some structured lists ready | In progress
|
| - | create environment where people can report errors in the lists | |
| - | create a local helpdesk (including legal questions) | |
| March 31 | have a landing page ready at your local wikilovesmonuments.TLD page
|
|
| April 2013 | ||
| April 1 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | |
| April 8 | decide on RL meeting with volunteers, try to identify local problems & possibilities (including freedom of panorama and other copyright issues) |
|
| April 15 | start working on the official (external) website | |
| April 16 | start working on local documentation (how to locate monuments on a map using software available in your country etc.) | In progress
|
| April 18 | go to the Chapters Meeting and take part in the brainstorming session |
|
| April 30 | start looking for local sponsors to provide awards | In progress
|
| May 2013 | ||
| May 1 | start thinking about some promotional materials and goodies to give to the participants | |
| May 13 | set up category structure for your local monuments on Wikimedia Commons | |
| May 16 | (if possible) start working on a local events programme | |
| May 23 | join the work on a pre-announcement to be sent to all Village Pumps | |
| May 30 | have the official website up, running and shining | |
| May 30 | have an OTRS queue set up with at least two-three people with access | |
| May 31 | have the pre-announcement posted to your local Village Pump | |
| June 2013 | ||
| June 1 | partners should be ready, participating & informed about the goings-on | |
| June 2 | write an announcement asking people to submit nominations for your local jury | |
| June 10 | start processing already existing pictures on Wikimedia Commons | |
| June 17 | have the promotional materials and goodies designed and at least being produced if you want to distribute them | |
| June 30 | have the rules of the contest set up and posted to your external website | |
| July 2013 | ||
| July 1 | have somebody join the international Wiki Loves Monuments translation team | |
| July 2 | have somebody join PR team to work on press releases and external outreach | |
| July 29 | local sponsors should be ready & informed about the goings-on | |
| July 30 | have the international website translated into your language | |
| July 31 | (if needed) set up a Flickr group (and other platforms) for an easy upload | |
| July 31 | have your local jury fully formed and set up judging criteria | |
| August 2013 | ||
| August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language | |
| August 7-11 | go to Wikimania and |
See you in HK! |
| August 11 | (if possible) finalise local events programme | |
| August 12 | monuments lists should be finished; finish processing already existing photos on Wikimedia Commons | |
| August 15 | have promotional materials and goodies sent out to volunteers around your country | |
| August 16 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | |
| August 19 | have local PR people start working on an announcing press release | |
| August 24 | have all upload environment in your language tested | |
| August 25 | start sending invites to Flickr users in relevant groups to join the contest | |
| August 27 | have UploadWizard and CentralNotice translated to your language and ready | |
| August 28 | have the announcing press release ready and translated into your language; send it to the media! | |
| August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | |
| September 2013 | ||
| September 1 | start the contest! | |
| September 9 | have local PR people start working on a middle-of-the-contest press release | |
| September 12 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! | |
| September 16 | have the local awards ceremony confirmed | |
| September 25 | have local PR people start working on a final press release | |
| September 30 | finish the contest! | |
| October 2013 | ||
| October 1 | have the final press release ready and translated into your language; send it to the media! | |
| October 9 | have the participants survey ready and translated into your language | |
| October 31 | Hard deadline: have the final decision of the local jury; send your nominations to the international level | |
| October 31 | have your local winners informed about the results of the contest | |
| November 27 | have a press release about the results of your local contest ready and sent out to the media | |
| November 2013 | ||
| November 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | |
| November 11 | start working on the evaluation of the project | |
| November 18 | (if applicable) hold your local awards ceremony | |
| November 25 | make sure all photos are in the lists and are properly categorised | |
| November 30 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | |
| December 2013 | ||
| December 1-31 | get some rest! well done! :-) | |