Commons:Wiki Loves Monuments 2013 in the United States/Planning
How to help
[edit]If you live in the United States and are interested in planning the 2013 WLM contest, please add your name below:
- Mono (lead coordinator)
- Sarah (talk) 18:14, 9 March 2013 (UTC)
- Almonroth (talk) 00:38, 10 March 2013 (UTC)
- Guerillero 15:34, 28 March 2013 (UTC)
- Sven Manguard Wha? 15:16, 18 April 2013 (UTC) - Primarily Boston/New England
Remember to subscribe to the Wiki Loves Monuments US mailing list at lists.wikimedia.org as well.
Timeline
[edit]This page contains the organizational timeline for Wiki Loves Monuments 2013, to be used and consulted by the organizing teams of the contest: the local ones (see #LOC), and the international one (#INT).
The timeline is supposed to be mainly an advise, especially when it comes to local organization: you can choose to do things differently, and if you want to start working on some things earlier or to prepare your own timeline, you are very welcome to do so! The dates are only suggestive, and often not meant to be that specific, unless marked in bold. You can make a local copy of the timeline, and adapt it at your wishes.
Timeline for local teams
[edit]Due time | Task | Status |
January 2013 | ||
January 31 | indicate that you're interested | Done |
February 2013 | ||
February 1 | start a heritage project on your local Wikipedia and analyse if the community wants to join the project | |
February 5 | analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.) | |
February 18 | make the final decision on joining the project (or not) | Done |
February 18 | set up a portal page for Wiki Loves Monuments on your local Wikipedia | |
February 19 | register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
|
Done |
February 19 | create your local OTRS queue and team | |
February 20 | (if needed) create a mailing list for your local Wiki Loves Monuments | |
February 21 | start preparing a task management system, divide the work between the people | In progress |
February 22 | contact your government or other responsible institution/organisation and ask for the lists of monuments | |
February 22 | decide if you'd like to have local workshops organised by the international team and let them know | |
February 25 | create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country | |
February 26 | have all main organisers subscribed to the global mailing list | |
February 29 | (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! | Done |
March 2013 | ||
March 1 | contact other partner organisations or institutions | |
March 2 | start advertising the project in your local Wikimedia community | |
March 4 | start a discussion on defining communication channels (including outside ones) | |
March 11 | have structured list templates finished | |
March 21 | have the list of monuments received from the government/other responsible institution | |
March 24 | have some structured lists ready | |
March 25 | create environment where people can report errors in the lists | |
March 25 | create a local helpdesk (including legal questions) | |
March 30 | (if applicable) go to the Chapters Meeting and take part in the brainstorming session | |
March 31 | have a landing page ready at your local wikilovesmonuments.TLD page
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April 2013 | ||
April 1 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | |
April 8 | decide on RL meeting with volunteers, try to identify local problems & possibilities (including freedom of panorama and other copyright issues) |
|
April 15 | start working on the official (external) website | |
April 16 | start working on local documentation (how to locate monuments on a map using software available in your country etc.) | |
April 30 | start looking for local sponsors to provide awards | |
May 2013 | ||
May 1 | start thinking about some promotional materials and goodies to give to the participants | |
May 13 | set up category structure for your local monuments on Wikimedia Commons | |
May 16 | (if possible) start working on a local events programme | |
May 23 | join the work on a pre-announcement to be sent to all Village Pumps | |
May 30 | have the official website up, running and shining | |
May 30 | have an OTRS queue set up with at least two-three people with access | |
May 31 | have the pre-announcement posted to your local Village Pump | |
June 2013 | ||
June 1 | partners should be ready, participating & informed about the goings-on | |
June 2 | write an announcement asking people to submit nominations for your local jury | |
June 10 | start processing already existing pictures on Wikimedia Commons | |
June 17 | have the promotional materials and goodies designed and at least being produced if you want to distribute them | |
June 30 | have the rules of the contest set up and posted to your external website | |
July 2013 | ||
July 1 | have somebody join the international Wiki Loves Monuments translation team | |
July 2 | have somebody join PR team to work on press releases and external outreach | |
July 12-14 | go to Wikimania and |
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July 29 | local sponsors should be ready & informed about the goings-on | |
July 30 | have the international website translated into your language | |
July 31 | (if needed) set up a Flickr group (and other platforms) for an easy upload | |
July 31 | have your local jury fully formed and set up judging criteria | |
August 2013 | ||
August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language | |
August 11 | (if possible) finalise local events programme | |
August 12 | monuments lists should be finished; finish processing already existing photos on Wikimedia Commons | |
August 15 | have promotional materials and goodies sent out to volunteers around your country | |
August 16 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | |
August 19 | have local PR people start working on an announcing press release | |
August 24 | have all upload environment in your language tested | |
August 25 | start sending invites to Flickr users in relevant groups to join the contest | |
August 27 | have UploadWizard and CentralNotice translated to your language and ready | |
August 28 | have the announcing press release ready and translated into your language; send it to the media! | |
August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | |
September 2013 | ||
September 1 | start the contest! | |
September 9 | have local PR people start working on a middle-of-the-contest press release | |
September 12 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! | |
September 16 | have the local awards ceremony confirmed | |
September 25 | have local PR people start working on a final press release | |
September 30 | finish the contest! | |
October 2013 | ||
October 1 | have the final press release ready and translated into your language; send it to the media! | |
October 9 | have the participants survey ready and translated into your language | |
Hard deadline: have the final decision of the local jury; send your nominations to the international level | ||
have your local winners informed about the results of the contest | ||
November 27 | have a press release about the results of your local contest ready and sent out to the media | |
November 2013 | ||
November 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | |
November 11 | start working on the evaluation of the project | |
November 18 | (if applicable) hold your local awards ceremony | |
November 25 | make sure all photos are in the lists and are properly categorised | |
November 30 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | |
December 2013 | ||
December 1-31 | get some rest! well done! :-) |