Commons:Wiki Loves Monuments 2013 in Sweden/Timeline
Jump to navigation
Jump to search
Timeline for local teams
[edit]Due time | Task | Importance | Status | |
January 2013 | ||||
January 31 | from this date you are invited to indicate that you're interested in organizing WLM in your country by sending an email to wikilovesmonuments
|
![]() |
![]() | |
February 2013 | ||||
February 1 | contact local Wikipedians (if any) to start a heritage project on your local Wikipedia | ![]() ![]() |
N/A | |
February 5 | analyse what information about the monuments is available in your country (e.g. full address, coordinates, unique identifiers etc.) | ![]() ![]() ![]() |
![]() |
|
February 18 | add your country to the participating countries list and set up a page with general information about your local contest | ![]() ![]() |
![]() |
|
February 19 | register your local wikilovesmonuments.TLD domain. Create a redirect to Wikimedia Commons if you have no content yet
|
![]() ![]() |
![]() |
|
February 19 | create your local OTRS queue and team | ![]() ![]() |
N/A | |
February 20 | (if needed) create a mailing list for your local Wiki Loves Monuments | ![]() |
N/A | |
February 21 | start preparing a task management system, divide the work between the people | ![]() |
N/A | |
February 22 | contact your government or other responsible institution/organisation and ask for the lists of monuments | ![]() ![]() |
![]() |
|
February 25 | Add your country to this list on Wikimedia Commons and create a page for it. Also, fill in the progress table for your country | ![]() ![]() |
![]() |
|
February 26 | have all main organisers subscribed to the global mailing list | ![]() ![]() ![]() |
![]() |
|
February 28 | (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! | ![]() |
![]() |
|
March 2013 | ||||
March 1 | contact other partner organisations or institutions (cultural institutions, governmental offices in charge of heritage, etc.) | ![]() ![]() |
N/A | |
March 2 | start advertising the project in your local Wikimedia community (if exists) | ![]() ![]() ![]() |
N/A | |
March 4 | start a discussion on defining communication channels (including outside ones) | ![]() |
N/A | |
March 11 | have structured list templates finished | ![]() ![]() |
![]() |
|
March 24 | have some structured lists ready | ![]() |
![]() |
|
March 25 | create environment where people can report errors in the lists | ![]() ![]() |
![]() |
|
March 25 | create a local helpdesk (including legal questions) | ![]() |
N/A | |
March 31 | have a landing page ready at your local wikilovesmonuments.TLD page
|
![]() ![]() |
N/A | |
April 2013 | ||||
April 1 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | ![]() |
N/A | |
April 15 | start working on your official (external) website | ![]() ![]() |
![]() |
|
May 2013 | ||||
May 1 | start thinking about some promotional materials and goodies to give to the participants | ![]() |
![]() |
|
May 13 | set up category structure for your local monuments on Wikimedia Commons | ![]() ![]() |
![]() |
|
May 16 | (if possible) start working on a local events programme | ![]() |
![]() |
|
May 23 | join the work on a pre-announcement to be sent to all Village Pumps | ![]() |
N/A | |
May 30 | have the official website up, running and shining | ![]() ![]() |
![]() |
|
May 30 | have an OTRS queue set up with at least two-three people with access | ![]() ![]() |
![]() |
|
June 2013 | ||||
June 2 | write an announcement asking people to submit nominations for your local jury | ![]() ![]() |
N/A | |
June 30 | have the rules of the contest set up and posted to your external website (you can check out and adapt other countries' rules) | ![]() ![]() |
![]() |
|
July 2013 | ||||
July 5 | start processing already existing pictures on Wikimedia Commons (Denna handlar i praktiken enbart om fartyg.) | ![]() ![]() |
![]() |
|
July 24 | Advertise the contest to Photo Clubs | ![]() ![]() ![]() |
![]() |
|
July 26 | start looking for local sponsors to provide awards | ![]() |
![]() |
|
July 29 | start organizing a local jury | ![]() ![]() ![]() |
![]() |
|
July 31 | (if needed) set up a Flickr group (and other platforms) for an easy upload | ![]() |
N/A | |
August 2013 | ||||
August 11 | (if possible) finalise local events programme | ![]() |
||
August 12 | start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language (first after go ahead from User:Romaine) | ![]() ![]() |
N/A | |
August 12 | have the list of monuments received from the government/other responsible institution (Sjöhistoriska och RAÄ) | ![]() ![]() |
![]() |
|
August 14 | Update local documentation (how to locate monuments on a map using software available in your country etc.) | ![]() ![]() |
![]() |
|
August 14 | decide on "real life" meetings with volunteers | ![]() ![]() |
N/A | |
August 16 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | ![]() ![]() |
![]() |
|
August 19 | Start working on an announcing press release | ![]() ![]() |
![]() |
|
August 19 | have the pre-announcement posted to local Village Pumps on Wikipedia & Commons | ![]() ![]() ![]() |
![]() |
|
August 21 | have the pre-announcement posted in local bloggs on wikilovesmonuments.TLD and wikimedia.se
|
![]() ![]() ![]() |
![]() |
|
August 23 | have the announcing press release ready and send it to the media! | ![]() ![]() ![]() |
![]() |
|
August 23 | have all upload environment in your language tested | ![]() ![]() ![]() |
![]() |
|
August 25 | start sending invites to Flickr users in relevant groups to join the contest | ![]() |
N/A | |
August 26 | have your local jury fully formed | ![]() ![]() |
![]() |
|
August 26 | local sponsors should be ready & informed about the goings-on | ![]() ![]() |
![]() |
|
August 28 | Decide prices for the contest | ![]() ![]() ![]() |
![]() |
|
August 30 | monuments lists should be finished; finish processing already existing photos on Wikimedia Commons | ![]() ![]() |
![]() |
|
August 30 | have UploadWizard and CentralNotice translated to your language and ready | ![]() ![]() |
![]() |
|
August 30 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | ![]() ![]() ![]() |
![]() |
|
September 2013 | ||||
September 1 | start the contest! | ![]() ![]() ![]() |
![]() |
|
September 9 | start working on a middle-of-the-contest press release | ![]() ![]() |
N/A | |
September 12 | have the middle-of-the-contest press release ready and send it to the media! | ![]() ![]() ![]() |
N/A | |
September 13 | have the local awards ceremony confirmed | ![]() ![]() |
![]() |
|
September 16 | have a middle-of-the-contest announcement ready and posted on local village pumps on Wikipedia & Commons and in blogg on wikilovesmonuments.TLD !
|
![]() ![]() ![]() |
![]() |
|
September 25 | start working on a final press release | ![]() ![]() |
N/A | |
September 27 | have judging criteria and tool ready for the jury | ![]() ![]() |
![]() |
|
September 30 | finish the contest! | ![]() ![]() ![]() |
![]() |
|
October 2013 | ||||
October 1 | have a after-the-contest announcement ready and posted on local village pumps on Wikipedia & Commons and in blogg on wikilovesmonuments.TLD !
|
![]() ![]() ![]() |
![]() |
|
October 2 | have the final press release ready and send it to the media! | ![]() ![]() ![]() |
N/A | |
October 8 | have the participants survey ready and translated into your language | ![]() ![]() |
![]() |
|
October 11 | make sure all photos are in the lists and are properly categorised | ![]() ![]() |
![]() |
|
October 15 | start working on the evaluation of the project | ![]() |
![]() |
|
October 24 | Soft deadline: have the final decision of the local jury; send your nominations to the international level | ![]() ![]() ![]() |
![]() |
|
October 25 | Collect prices from Scandinavian Photo & the Maritime Museum | ![]() ![]() ![]() |
![]() |
|
October 25 | have your local winners informed about the results of the contest | ![]() ![]() ![]() |
![]() |
|
October 29 | have a press release about the results of your local contest ready and sent out to the media | ![]() ![]() ![]() |
N/A | |
October 29 | have an announcement about the results of your local contest ready and posted on local village pumps on Wikipedia & Commons and in bloggs on wikilovesmonuments.TLD & wikimedia.se
|
![]() ![]() ![]() |
![]() |
|
October 29 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | ![]() ![]() |
N/A | |
October 29 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | ![]() ![]() |
||
October 30 | Hard deadline: have the final decision of the local jury; send your nominations to the international level | ![]() ![]() ![]() |
![]() |
|
November 2013 | ||||
November 6 | hold your local awards ceremony | ![]() ![]() ![]() |
![]() |
|
December 2013 | ||||
December 1-31 | get some rest! well done! :-) | ![]() ![]() ![]() |
Continuous tasks
[edit]There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:
Task | Due time |
driving the decision-making process | February-November |
motivating the organisers and the volunteers | February-November |
task and budget management | February-November |
keeping the timeline up-to-date | February-November |
writing regular blog posts on the official website of your local project | April-November |
social media management | April-November |
# post regular updates on progress both on your external website and on the international mailing list # organise local meetups with a focus towards monuments and try to get press atenttion, especially in local media |
September |