Commons:Wiki Loves Monuments 2012 in Ghana/Timeline
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International Time line
[edit]Due time | Task | Status |
January 2012 | ||
January 31 | indicate that you're interested | |
February 2012 | ||
February 1 | start a heritage project on your local Wikipedia and analyse if the community wants to join the project | |
February 5 | analyse what information is available in your country (e.g. full address, coordinates, unique identifiers etc.) | |
February 18 | make the final decision on joining the project (or not) | |
February 18 | set up a portal page for Wiki Loves Monuments on your local Wikipedia | |
February 19 | register your local wikilovesmonuments.co.za domain. Create a redirect to Wikimedia Commons if you have no content yet
|
Not done |
February 19 | create your local OTRS queue and team | |
February 20 | (if needed) create a mailing list for your local Wiki Loves Monuments | |
February 21 | start preparing a task management system, divide the work between the people | Not done |
February 22 | contact your government or other responsible institution/organisation and ask for the lists of monuments | Not done |
February 22 | decide if you'd like to have local workshops organised by the international team and let them know | |
February 25 | create a page on Wikimedia Commons (see the portal page) and fill in the progress table for your country | Not done |
February 26 | have all main organisers subscribed to the global mailing list | |
February 29 | (if needed) create a timeline for your local Wiki Loves Monuments; feel free to use this one as a base! | |
March 2012 | ||
March 1 | contact other partner organisations or institutions | Not done |
March 2 | start advertising the project in your local Wikimedia community | |
March 4 | start a discussion on defining communication channels (including outside ones) | |
March 11 | have structured list templates finished | |
March 21 | have the list of monuments received from the government/other responsible institution | |
March 24 | have some structured lists ready | |
March 25 | create environment where people can report errors in the lists | |
March 25 | create a local helpdesk (including legal questions) | Not done |
March 30 | (if applicable) go to the Chapters Meeting and take part in the brainstorming session | Not done |
March 31 | have a landing page ready at your local wikilovesmonuments.co.za page
|
Doing… |
April 2012 | ||
April 1 | consider asking your local Ministry of Culture or other cultural heritage institution to formally support the contest in your country | Not done |
April 8 | decide on RL meeting with volunteers, try to identify local problems & possibilities (including freedom of panorama and other copyright issues) |
Not done |
April 15 | start working on the official (external) website | Not done |
April 16 | start working on local documentation (how to locate monuments on a map using software available in your country etc.) | Not done |
April 30 | start looking for local sponsors to provide awards | Not done |
May 2012 | ||
May 1 | start thinking about some promotional materials and goodies to give to the participants | Not done |
May 13 | set up category structure for your local monuments on Wikimedia Commons | |
May 16 | (if possible) start working on a local events programme | Not done |
May 30 | have the official website up, running and shining | |
May 30 | have an OTRS queue set up with at least two-three people with access | Not done |
June 2012 | ||
June 1 | partners should be ready, participating & informed about the goings-on | Not done |
June 2 | write an announcement asking people to submit nominations for your local jury | Not done |
June 10 | start processing already existing pictures on Wikimedia Commons | Doing… |
June 17 | have the promotional materials and goodies designed and at least being produced if you want to distribute them | Not done |
June 30 | have the rules of the contest set up and posted to your external website | Doing… |
July 2012 | ||
July 1 | have somebody join the international Wiki Loves Monuments translation team | Not done |
July 2 | have somebody join PR team to work on press releases and external outreach | Not done |
July 12-14 | go to Wikimania and |
Not done |
July 29 | local sponsors should be ready & informed about the goings-on | |
July 30 | have the international website translated into your language | Not done |
July 31 | (if needed) set up a Flickr group (and other platforms) for an easy upload | Not done |
July 31 | have your local jury fully formed and set up judging criteria | Not done |
August 2012 | ||
August 1 | start preparing Commons infrastructure (UploadWizard) and CentralNotice in your language | |
August 11 | (if possible) finalise local events programme | Not done |
August 12 | monuments lists should be finished; finish processing already existing photos on Wikimedia Commons | Doing… |
August 15 | have promotional materials and goodies sent out to volunteers around your country | Not done |
August 16 | decide if you want to hold an awards ceremony and (if agreed on) start preparations | |
August 19 | have local PR people start working on an announcing press release | Not done |
August 24 | have all upload environment in your language tested | Doing… |
August 25 | start sending invites to Flickr users in relevant groups to join the contest | |
August 27 | have UploadWizard and CentralNotice translated to your language and ready | |
August 28 | have the announcing press release ready and translated into your language; send it to the media! | |
August 31 | have all crucial infrastructure and pages on Wikimedia Commons as well as the tools translated into your language | |
September 2012 | ||
September 1 | start the contest! | |
September 9 | have local PR people start working on a middle-of-the-contest press release | |
September 12 | have the middle-of-the-contest press release ready and translated into your language; send it to the media! | |
September 16 | have the local awards ceremony confirmed | |
September 25 | have local PR people start working on a final npress release | |
September 30 | finish the contest! | |
October 2012 | ||
October 1 | have the final press release ready and translated into your language; send it to the media! | |
October 9 | have the participants survey ready and translated into your language | |
October 21 | have the final decision of the local jury; send your nominations to the international level | |
October 22 | have your local winners informed about the results of the contest | |
October 24 | have a press release about the results of your local contest ready and sent out to the media | |
November 2012 | ||
November 4 | send thank-you letters or e-mails to the volunteers, partners and sponsors and invite them to your local awards ceremony | |
November 11 | start working on the evaluation of the project | |
November 18 | (if applicable) hold your local awards ceremony | |
November 25 | make sure all photos are in the lists and are properly categorised | |
November 30 | have the evaluation ready & posted to your local Wikipedia; translate at least the most important parts of it into English | |
December 2012 | ||
December 1-31 | get some rest! well done! :-) |
Continuous tasks
[edit]There are, of course, some tasks that would need to be performed every now and then during the preparations for the contest and the contest itself. A short list of such tasks follows here; the most important ones have been marked with a yellow background:
Task | Due time |
driving the decision-making process | February-November |
motivating the organisers and the volunteers | February-November |
task and budget management | February-November |
keeping the timeline up-to-date | February-November |
writing regular blog posts on the official website of your local project | April-November |
social media management | April-November |
# operate transfer bots for secondary uploads (flickr) and do the moderation # post regular updates on progress both on your external website and on the international mailing list |
September |