Commons:Wiki Loves Monuments 2012/Meetings/2012-02-21

These are notes from a Skype meeting held between Lodewijk (Effeietsanders), Maarten (Multichill), Elke (Elya) and Tomasz (odder) on Sunday, 21 February 2012.

Topics discussed

Technical issues

UploadWizard

• The UploadWizard needs a lot of improvements, with the deadline date somewhere in August 2012;
• An initial contact (with the Wikimedia Foundation) will be made next week;
  • We need a contact on our side to facilitate and translate the requirements from human to techyspeak (will be taken care of by Elke);
  • There are already some bugs filled last year, available on this page as well as on

Mobile phone application

• Maarten was talking to Phil Chang from the WMF, and provided him with the information (ie. our requirements) for a mobile app.
  • There are already some ideas at the MediaWiki wiki;
• We already have a rijksmonumenten.info website and a Layar layer which make an immediate upload onto Wikimedia Commons possible.
  • Deadline in the timeline set at July 30;
  • We need a facilitator for contacts between the community and the Foundation (AP: Elke, again).

Communication

• Communication plan:
  • Maarten: We used the Foundation's communication machine it a bit, but there is still a lot to be improved (blog posts, PR?).
  • We might be willing to have some contacts to press agencies via WMF;
    • Lodewijk will contact Jay Walsh about that.
  • Involve Moka Pantages (a former employee of the WMF) into the organisation of WLM in the United States (AP Maarten);
• We need to have draft [international] press releases as a basis for translation and localisation in the participating countries.
  • Tomasz: It's already in the timeline for the end of August, middle of September and beginning of October.
• Shouldn't we approach the communications commitee for help & advice?
  • They are not a commitee in a very formal sense, merely a small group of people involved with communications, PR and media in the Foundation and the chapters; nevertheless, they are quite proffesional in those areas.

Partners

• How does the situation with local and international partners look like?
  • Maarten has been in touch with our international (for the time being this equals European) partners.
• A private Google doc has been created with information on possible partners.
• Elke has been in a pre-alpha contact with a potential sponsor (a publishing company); they want to give us some money, but, on the other hand, they obviously want to be visible.
  • Elke keeps track on it, a brainstorming meeting might be needed.

Participating countries

• What countries need some addditional help?
  • UK, Ireland, Italy, Denmark (?), Finland, Belarus, Ukraine, Czech Republic, Vatican, San Marino;
• What are the possible countries that might want to participate in this years' WLM? How do we find them?
  • Is there a chapter (or are they creating one)?
  • Did they participate last year? (or tried to?)
  • Did they show any interest?
  • What is the impact? (we want huge countries!)
  • Do they have a mentor country?
  • Is there any GLAM activity going on?
    • Elke: contact Moushira about Africa/countries of the Global South (AP)

Meetings

• Workshops:
  • UK (Lodewijk);
  • Italy (Lodewijk);
  • Ukraine (Tomasz - in touch with Andrij);
  • Belarus (Tomasz - in touch with Paul);
  • Czech Republic (Tomasz - in touch with Aktron);
  • Russia (Tomasz will look into that);
  • USA GLAMcamp (Canada and US);
  • South America?
  • India?
• Other meetings:
  • Chapter's Meeting (30 March-1 April; Tomasz will not be there);
  • Hackathon (1-3 June; Elke and Tomasz will not be there) - something like last year? will be discussed next week;
  • Wikimania (12-14 July; Elke will not be there).

Budget

• Lodewijk has been maintaining a draft spreadsheet and talking about the budget with the board of WMNL, but wouldn't be able to continue his work on that particular aspect.
  • We will need to have somebody deal with that (action point!)
  • Should it be a staff member?
    • For bookkeeping matters, yes!
    • As a budget owner (with a big picture on the whole thing), rather not - should be dealing with other areas of work.

Action points

1. Elke: Contact the Wikimedia Foundation and facilitate the discussion between the Wiki Loves Monuments community & users and the developers on the UploadWizard;
2. Elke: Will be a communicator for contacts between the community and the WMF with regards to the mobile application;
3. Lodewijk: Write an e-mail to Jay Walsh about the possibility of giving us a direct contact to press agencies.
4.  Done Maarten: Try to involve Moka Pantages into the organisation of WLM in the United States.
5.  Done Maarten: Create a private Google Doc with information on possible partners & sponsors.
6.  Done Elke: Contact Moushira about the participating of the African and Global South countries.
7.  Done Tomasz: See what countries are not yet on the list.
8. Register in advance for the Guiness Book of Records.
9.  Done Tomasz: Set up a Doodle for next meeting.
10. Find a volunteer to coordinate the budget or pass the issue on to an employee or a member of a willing chapter.